Daycare Photos, Documentation & Privacy — Parent Rights in Saskatchewan | Daisy Days

In an age of constant digital documentation and social media, parents enrolling children in licensed daycare in Regina SK have important rights regarding how their child is photographed, documented, and represented. At Daisy Days Daycare, we take photo consent and child privacy seriously. Here’s what every Saskatchewan parent should know.

Photo Consent at Licensed Daycares in Saskatchewan

Saskatchewan’s Personal Information Protection and Electronic Documents Act (PIPEDA) and provincial privacy legislation require licensed daycares to obtain informed written consent before:

• Photographing or videoing enrolled children
• Using photos in newsletters, documentation portfolios, or promotional materials
• Posting photos on social media or publicly accessible platforms
• Sharing photos with other enrolled families

At Daisy Days Daycare, photo consent is obtained at enrollment. Typical consent categories:

• Internal documentation only: Photos used for educator observation documentation and the child’s individual portfolio — never shared outside the daycare
• Sharing with enrolled families: Group activity photos shared with all enrolled families (e.g., in a newsletter)
• Social media: Posting to the centre’s public social media accounts — requires separate, explicit consent
• Promotional use: Using photos in marketing materials, websites, or public-facing content — also requires explicit consent

You can consent to some and not others. You can change your consent at any time by notifying Daisy Days Daycare in writing.

Documentation and Your Child’s Right to Privacy

Licensed daycares in Saskatchewan maintain confidential records about each enrolled child. As a parent, you have the right to:

• Access all documentation about your child maintained by Daisy Days Daycare — enrollment records, incident reports, observation documentation, daily logs
• Correct any inaccurate information in your child’s records
• Know who has access to your child’s records within the daycare
• Request that specific information not be shared without your consent

Who Can Access Your Child’s Daycare Documentation

At a quality licensed daycare, your child’s documentation is accessible to:

• Educators directly working with your child (need-to-know basis)
• The daycare director
• Saskatchewan Ministry of Education licensing inspectors (during inspections)
• Saskatchewan Child and Family Services (in child protection investigations)
• You, as the child’s parent or legal guardian

Your child’s documentation is NOT shared with other parents, other families, or any third party without your consent — except in the mandatory reporting situations above.

Children’s Developmental Portfolios

Many quality licensed daycares maintain developmental documentation portfolios — collections of observations, photos, and learning documentation tracking each child’s growth over time. This documentation:

• Belongs to the child and family — a quality daycare provides the portfolio (or a copy) to the family when the child transitions out
• Should only be shared with other professionals (speech therapist, pediatrician) with your explicit written consent
• May be requested by the receiving Kindergarten in some contexts — again, with your consent

Red Flags Around Photo and Privacy Practices

• A daycare that posts children’s photos on social media without parental consent
• A daycare that doesn’t have a written photo consent form in the enrollment package
• A daycare that shares one child’s documentation with another family
• Photos of children in vulnerable situations (in bathroom, undressed for diapering) — these should NEVER be photographed

→ Daycare policies guide
→ 10 signs of quality licensed daycare

Contact Daisy Days Daycare to review or update your photo and privacy consent.
306-807-3233 | info@daisydaysdaycare.com | 2007 Potts Crescent East, Regina SK S4V 2E5